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ROCHE
PARISH COUNCIL MINUTES
OF THE PARISH COUNCIL MEETING HELD BY MICROSOFT TEAMS ON WEDNESDAY, 13TH JANUARY 2021 AT 6.30PM
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Present |
Cllr. D. Inch (Chairman) |
Mrs. J.
Burdon (Parish
Clerk) |
Cllr. G. Rowe (Vice-Chairman) |
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Cllr. P.
Jones |
Cllr. Mrs. S.
Tippett |
Cllr. Mrs. J.
Oxenham |
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Cllr. D.
Yelland |
Cwll. Cllr.
J. Wood |
Sarah Hearl –
Clays Practice |
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Ashleigh
Lewis |
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Minute
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AGENDA ITEMS
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Action
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1/21
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Apologies:- Councillors Mrs. J. Norris, P. Ames,
M. Edyvean. |
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2/21
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Public Forum:-
Chairman introduced Sarah Hearl, Practice Manager from the Clays
Practice attended, following a conversation with Judith regarding
vaccinations in the Clays Practice and requested an update we can include on
our Website and Facebook Page. At the
same time, he offered the use of the Roche Victory Hall premises. Judith was delighted with this and she had
a follow up meeting regarding this. We
invited Sarah to the meeting tonight to Sarah
Hearl with the NHS there is quite a bit of red tape. They looked at the Roche Victory Hall was
really good and storing the vaccine was excellent and would work really
well. It is currently on hold as it
needs to go through another sign off stage before it can be a vaccine site. They may be able to start vaccines by next
Wednesday and should hopefully get just over 3,000 vaccines to be carried out
at the surgery. They will be shared
with Brannel, Roseland and Probus on a pro rata basis. They are still waiting
to hear from NHS England. They
would target the over 80’s and clinically vulnerable group initially, they
are ready to be called and invited in.
They will be using the Government guidelines as set out. Chairman
asked if they start vaccinating at the surgery next week can they still use
the surgery for normal day to day business.
Sarah confirmed that unfortunately residents would have to go to Bugle
for day-to-day surgery visits if this was the case. This is why they were keen to use the Roche
Victory Hall for the vaccinations. He
suggested pressure be put on by Steve Double, Matthew Taylor and Cornwall
Councillor John Wood Chairman
advised the questions being asked is why we are so far behind down here. Sarah said unfortunately she does not know
the reason as to why Cornwall is behind, this is a question for the CCGC to
answer. Chairman
asked if it because we are a smaller practice than others in Cornwall or
because of red tape. Councillor
G. Rowe reported on the really bad news about the outbreak in Newquay and
some other areas and we are just as bad as some larger areas like
London. Sarah unfortunately could not
answer these questions as it is probably down to NHS England. Cornwall
Councillor J. Wood reported on the very large number of elderly people in
Cornwall, this is cause for concern. He
believes the logistics of it all are not as simple as we believe as you have
to stick to the rules and must not be seen to be wasting any vaccine. Councillor
Mrs. I. Northey queried the 3,000 to be shared between three/four areas and
asked when this has all been used when the next batch would be received. Sarah advised possibly a batch will be
received weekly or fortnightly but only a proportion and she is not sure of
the figures. She
is hoping to obtain confirmation to vaccine in the surgery in the next
week. The Hollies Care Home has
already been done. They are seeking
approval in the next couple of days. They are still pushing to use the Roche
Victory Hall as this would be the ideal location. Chairman reported if unable to use this
hall parishioners will have to travel to Bugle which is disappointing. Sarah will send an email to the Clerk when
they start vaccinations. Chairman
reported a response had been received in respect of the corona virus
vaccinations as follows - We are working with our
Primary Care Network colleagues to devise a programme for the delivery of the
corona virus vaccinations. We
are awaiting site approval to enable delivery of the vaccination from Roche
Health Centre. We will be
vaccinating in accordance the groups identified by NHS England. Patients
will be contacted as soon as we are in receipt of the vaccine. Sarah
Hearl suggested that a plan for mass vaccination in Cornwall is put forward
by Cornwall Councillor J. Wood via Steve Double Action: Cornwall
Councillor J. Wood. Action:
Clerk to include information on Roche Parish Council Website and Facebook. Sarah
Hearl left the meeting at 6.53pm Ashleigh
Lewis reported on the site as per emails circulated this afternoon. A couple of years ago they applied for
planning and all the neighbours objected and the reason it did not go ahead
was down to the Highways Agency. Since
this, they have a slight grievance is that everyone else seems to be carrying
out business from a site, i.e., a neighbour who has recently had another two
containers delivered and electricity connected. Today there is a digger on the land
compiling something on this land. As
far as he is aware, he had to apply and put in an application which was
opposed and since this other local people seem to be using land and putting
in containers, etc. Cornwall
Councillor J. Wood suggested a virtual meeting with Ashleigh and himself to
take this forward Action: Cornwall Councillor J. Wood to hold a
virtual meeting with Ashleigh Lewis. Ashleigh
Lewis left the meeting at 7.03pm |
Cwll. Cllr. J. Wood Clerk Cwll. Cllr. J. Wood |
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3/21
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Members Declaration of
Interest on items raised on the Agenda/Requests for Dispensation:- Councillor
Mrs. S. Tippett declared a pecuniary interested in the payment for The Letter
Bug on the monthly accounts. |
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4/21
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Monthly Cornwall Councillor
Report:- Email
circulated from Cornwall Councillor J. Wood - Looking
Forward To An Era of Uncertainty. Risks of uncertainty to the sustainability of our income. Stabilising
income is high priority for Cornwall Council. We are doing all we can to
ensure that we can maintain statutory services. Moving away from a reliance on
Government grants and towards funding services locally is a Government
objective (you have all heard of business rate retention for local
authorities). This will eventually have a huge impact on authorities like
Cornwall. We have a very disparate population, very few large business rate
payers coupled with large numbers who are no longer economically active. We
have a disproportionate number of older senior citizens who are over 75. As
these people age, they will place greater demands on our social services.
Funding their statutory services by local taxation will have a huge impact on
all of our residents. Personally, speaking my Council Tax Bill is now the
largest demand he receives, far outweighing his utility and heating
bills. Many residents are already struggling to pay. He could envisage
a future where Cornwall Council will struggle to fulfil its statutory
obligations. As a Parish Council we must ·
Prioritise what is really important ·
Keep an eye on the future and be aware that we will have
to be more self-sufficient ·
There are outside influences over which we will have no
control He is by nature an optimist; he is not a doom monger, but he
does have to temper his enthusiasm with a large dose of realism. He strongly believes that we as a Parish Council must do all we
can to alleviate the impacts of austerity on our community. A community which
extends beyond the village of Roche. Being prepared is better that firefighting
a crisis The County are managing to keep a full cover with the Fire
Service, the whole of the Duchy is covered, along with the Police Force. Cormac have been marking potholes in the area. Enforcement – he has chased up on Tregoss and also Mrs.
Billington’s concerns. Nothing has
been done with regards to the big blue house.
Chairman suggested week keep the parishioners at Tregoss in the loop
with any correspondence received and keep on following up Action:
Clerk to forward emails received to parishioners. Signs for the Village – He is still waiting to hear from the
Highways Department. Isobel Rose – Councillor G. Rowe asked if this is similar to
Tregoss and is this being investigated?
Cornwall Councillor J. Wood believes they are submitting a planning
application and they know they will be refused but they seem to settle on the
site. Councillor D. Yelland commented
there were large trenches next to Isobel Rose and he was concerned that if a
car went into them who would be responsible.
Cornwall Councillor J. Wood reported that unfortunately a lot of the
problem is the large tractors using the roads causing the issues. Chairman
thanked Cornwall Councillor J. Wood for his report this evening. |
Clerk |
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5/21
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Confirmation
of Parish Minutes from the Monthly Meeting held on the 9th
December 2020:- Resolved
the Minutes of the Monthly Meeting held on the 9th December 2020 as
circulated were confirmed as a true and accurate record and to be duly signed
by the Chairman (Proposed: Councillor P. Jones; Seconded: Councillor Mrs. I.
Northey) |
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6/21
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Matters
Arising from the Monthly Minutes of the Meeting held on the 9th
December 2020:- Page 1 Min.310/20 Caravans in Roche Parish,
including Victoria and other areas:- Clerk reported a
response had been received via Cornwall Councillor J. wood from Cornwall
Council Planning requesting more information on the location Action:
Keep Pending and Cornwall Councillor J. Wood to follow up, monitor and report
back to the Parish Council. Page 1 Min.315/19 Sheds erected on the
junction of Belowda:- It was noted this is an
ongoing situation and would be continued to be followed up and tracked by
Cornwall Councillor J. Wood. Clerk reported no further response has been
received Action: Keep Pending and Cornwall Councillor J. Wood to
follow up, monitor and report back to the Parish Council. Page 2 Min.289/19 Caravans in Roche Parish at
Tregoss:- It was noted this is an ongoing situation
and would be continued to be followed up and tracked by Cornwall Councillor
J. Wood. Clerk reported no further response had been received Action:
Keep Pending and Cornwall Councillor J. Wood to follow up, monitor and report
back to the Parish Council. Page 2 Min.296/20 Damaged Signs:- Cornwall Councillor J. Wood reported he had
no further and would follow up again Action: Keep Pending. Page 2 Min.297/20 Clothes Bank in Football
Club Car Park:- Clerk reported she had
not been up to the Car Park to check for removal with lockdown but would try
to get up soon but in the meantime would follow up again Action: Keep
Pending. Page 5 Min.322/20 Line Painting in the
Hardcourt Area:- Clerk reported a
response had been received from the Contractor agreeing this was not a
problem and that would be extremely difficult to paint the lines this time of
year. Page 5 Min.322/20 Works by Contractor:- Clerk reported the Contractor confirmed
today he is collecting the stone and will be carrying out the work on Friday
of this week or Monday next week and he will be doing all the work required
at the same time. |
Clerk/ Cwll. Cllr. J. Wood Clerk/ Cwll. Cllr. J. Wood Clerk/ Cwll. Cllr. J. Wood Cwll. Cllr. J. Wood Clerk |
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7/21
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Planning Applications/Results/Correspondence/Any Letters
received for or against any Planning Applications:- Clerk
reported that proposals for planning applications will be sent with the
following statement:- Due to the
restrictions placed on the Parish Council as a result of the pandemic
coronavirus, this response represents the opinion of Members of Roche Parish
Council identified through a consultation process and will be ratified at the
next appropriate meeting of the Parish Council. Planning Applications:- PA20/09997 – Mr. John Stanhope – Two storey rear extension to create
dining room and two bedrooms, Windy Willows, Bodmin Road, Bilberry, Bugle - Support
(Proposed: Councillor P. Jones; Seconded: Councillor J. Wood) PA20/10328 – Mr. Lee Needham – Residential development of two 3-bedroom
houses, and one 4-bedroom house with detached garage/annexe/playroom, 20
Charles Street, Bugle – Given there have been no objections we would like
to thank you for the information PA20/11008 – Mr. Richard Freeman, Pivotal Development
Services Limited – Change
of use from 16-bed HMO to supported living centre (C2). The construction of a
2-storey side and rear extension, first and second floor addition over
existing single storey structure, installation of external stair and 8 roof
lights to the main building known as Glencoe and the construction of a single
storey side extension to an existing outbuilding to facilitate conversion to
10 no. supported living units with community hub, meeting room and office
(C2). All associated site works including landscaping, 22 Harmony Road, Roche
– Extension of Time granted – Clerk to include on next agenda Planning Results Received:- PA20/07816 – Miss Zoe Teague – Single-Storey rear extension with a
flat roof to the property, 8 Rock View Parc, Roche – Approved PA20/07904 – Mr. Jason Buckland – Two four-bedroom semi-detached
dwellings, Land Adjacent to 6 Wheal Rose, Roche Road, Bugle – Approved PA20/10192 – Nicola Bullen – Non-material amendment in relation
to Decision Notice PA19/02780 dated 3rd June 2019 (Conversion of
existing barn to a single residential dwelling-house) to allow changes to
approved openings, Belowda Barn, Belowda Road, Belowda, Roche – Approved Planning Correspondence Received:- Email
from parishioner received with all concerns regarding the field at Tregoss
currently being investigated and waiting for the planning application, named
as Middlepark. Planning Enforcement
have been involved and responses received.
Cornwall Councillor J. Wood had followed up and received a response
advising a planning application had now been received and as such the
enforcement investigation case will be closed pending the determination of
the application Action: Clerk to keep parishioner informed of this
information. Email from parishioner as detailed in public forum this evening
on the Old Coach Road. It was noted an
online meeting would be arranged between Ashleigh Lewis and Cornwall
Councillor J. Wood to discuss the way forward. Councillor Mrs. S. Tippett declared a pecuniary interested in
the payment for The Letter Bug on the monthly accounts below:- |
Clerk Clerk Clerk Clerk |
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8/21
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Monthly Accounts for Approval:- It was proposed that the Parish Council
approve the accounts for payments as listed below as circulated on schedule
as per Financial Regulations (Proposed: Councillor P. Jones; Seconded: Councillor Mrs. I. Northey)
Motion Carried
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Clerk |
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9/21
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Approval of Updated Precept Figure and Budget as
circulated, along with approval of List of Reserves for 2021:- It was resolved to approve as re-submitted
in the sum of £153,000 sending relevant information as requested (Proposed:
Councillor Mrs. I. Northey; Seconded: Councillor Mrs. J. Oxenham) Action:
Clerk. Approval
of List of Reserves:- It was resolved
to accept the list of reserves as set out and updated as follows and send
with the paperwork above and re-circulate to Councillors (Proposed:
Councillor Mrs. S. Tippett; Seconded: Councillor Mrs. I. Northey) Extension
to Roche Cemetery - £50,000 (we will need this to be actioned at some point
in the future); Footpath to Victoria - £50,000 (until the new road is in
place we should hold this, as we might be able to offer it to enhance the
walk to the train station, may be work with the bypass contractors); Footpath
at Higher Trezaise - £6,000 (to also consider when looking at the village
enhancements); Taking over Roche Hardcourt Area - £15,000 (re-named hardcourt
area and incorporate with playing fields as well); Car Park Repairs £10,000
(we may also need at some point for repairs as we have two car parks); Old
Lane Lighting - £3,000 – Now to come under the heading Maintenance and
Grasscutting to maintain Old Lane Action: Clerk. |
Clerk Clerk |
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10/21
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Review of Solar Grant and Small Grant Applications and
outstanding application from St. Gomonda’s Church for the Bells:- Outstanding application for solar
grant funding from St. Gomonda Church Bell Tower for bell ropes and
muffles. Total Cost is £2,016.00 and
amount of grant requested £1,008.00.
It was resolved to allow a grant of £1,008.00 (Proposed: Councillor D.
Inch; Seconded: Councillor Mrs. S. Tippett) Action: Clerk. Review of Solar Grant and Small Grant Applications:-
It was resolved to temporarily suspend both the solar and small grant
applications for at least the next 6 months, in the meantime to establish
what it would cost to put in a skateboard park (Proposed: Councillor P. Jones;
Seconded: Councillor Mrs. I. Northey) Action: Clerk. |
Clerk Clerk |
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11/21
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Discussion on Parish Council Email Addresses for
Councillors and Costs involved:- After considering information received it
was resolved to leave in abeyance and remove from the agenda and continue as
we currently work (Proposed: Councillor D. Inch; Seconded: Councillor J. Wood)
Action: Clerk. |
Clerk |
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12/21
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Discussion on Professional Version of Microsoft Teams
Software for holding on-line Meeting and Costs Involved:-
After considering information received it was resolved to leave in
abeyance and remove from the agenda and continue as we currently work
(Proposed: Councillor D. Inch; Seconded: Councillor J. Wood) Action:
Clerk. |
Clerk |
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13/21
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Code of Conduct – Consultation from Cornwall Council:-
It was agreed Councillors forward any comments to the Clerk Action:
Councillors. |
Cllrs. |
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14/21
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Cemetery Matters (Including any (a) Applications
for Memorials or Inscriptions; (b) Either Removal of Replacement of Metal
shed in Cemetery; (c) Moles in Cemetery and Playing Fields):- Clerk reported the registration paperwork
for the purchase of the land at Roche Cemetery had been received for safe
keeping and they requested it be checked through carefully, Clerk would like
a Councillor to read through as well.
Councillor Mrs. I. Northey offered to read through Action:
Clerk to copy and pass to Councillor Mrs. I. Northey. Removal or Replacement of Metal shed
in Cemetery:- It was
resolved to ask our Contractor to remove as long as under £200.00 delegated
powers to Chairman be permitted (Proposed: Councillor J. Wood; Seconded:
Councillor P. Jones) Action: Chairman/Clerk. Clerk to arrange a set of keys to be cut
for Vicky Bundy for the Mortuary building. Moles in Cemetery and Playing Fields:-
It was resolved to get Cemetery and Playing
Field cleared and roadside and general area in Cemetery and possibly
Hardcourt area (Proposed: Councillor Mrs. I. Northey; Seconded: Councillor D.
Yelland) Action: Clerk. |
Clerk Chair/ Clerk Clerk |
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15/21
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Minor Repairs/Works in the Parish that
may arise:- None. |
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16/21
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Support Project for the Village:-
Councillor D. Inch reported on the Poachers Site development and any
possible work they could carry out as offered. Chairman suggested Councillors to think of
some ideas and suggestions of work required over the next month, possibly
bench repairs, new noticeboard, etc Action: Councillors. |
Cllrs. |
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17/21
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St. Austell to A30 Link Road – Email
from Designers of the Project:- Any comments to the Clerk within the next
month Action: Councillors. |
Cllrs. |
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18/21
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Playing
Fields and Hardcourt Area:- Clerk reported on the CALC Covid
information received advising that hardcourt/tennis courts/Muga Courts should
all be closed and therefore, this includes our hardcourt area but not the
playing fields. It was therefore,
resolved to close the hardcourt area with immediate effect, including
notification on Facebook and Roche Website.
It was resolved to leave the hardcourt area open as they are no longer
a tennis court and are part of the playing field and do not fall into this
category (Proposed: Councillor G. Rowe; Seconded: P. Jones) |
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19/21
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Roche Public Conveniences/Bus Shelters (Including Costs
and Support for Bus Shelter Seating in the Wooden Shelters:- Costs and Support for Bus Shelter Seating in the Wooden
Shelters:- It was resolved to obtain a quotation for a
steel resting seat from Minear Engineering or possibly ask for assistance
from our support package from the Poachers site depending on the price of the
quotation received, the latter to be decided after the quotation has been
received (Proposed: Councillor P. Jones; Seconded: Councillor Mrs. S. Tippett)
Action: Clerk. |
Clerk |
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20/21
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Footpath Signs/Matters:-
None. |
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21/21
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Working Group Party for the Village - Street/Road Signs
in the Village/Parish and general tidy up of the Village/Parish as a whole:- Report from Vicky Bundy
advising the litter pick went well in early January and there were 5 people
in attendance, and they collected 5 large black bags full. She was glad about the new pickers as
another two broke. She is still happy
to collect again in March if restrictions allow and along with her Husband
they will probably do some more in between as they have seen a lot on the
outskirts of the village. Clerk to let
Vicky Bundy know what we are doing about the shed Action: Clerk. |
Clerk |
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22/21
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Articles for Parish Council
Website/Newsletter:- It was agreed to include information on solar and
small grants being temporarily suspended Action: Clerk. |
Clerk |
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23/21
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Correspondence – Clerk listed
correspondence and actions required:- 1.
Cornwall
Council – Town & Parish Council Covid-19 Update – 11th
December, 18th December 2020; 8th January 2021 2.
Cornwall
Council – Voluntary & Community Sector Covid-19 Update – 11th
December 2020 3.
Great
Western Railway – New Timetable and Christmas 4.
Sara
Marsh – Community Larder opening hours during the festive period 5.
CALC – Cornwall Council Local Funding Scheme – Follow up
meeting – Thursday 11th February 2021 6.
Office
of Police & Crime Commissioner – Update on Tier three’s visiting Cornwall 7.
CALC – Council’s Christmas concern as Covid-19 cases rise
across Cornwall 8.
CALC –
Christmas Update 9.
Cornwall
Council – Rise in Cases 10. Cormac Solutions – Highways & Environment Update 11. Great Western Railway – Timetable Update 12. Office of the Police & Crime
Commissioner – Covid Restrictions – What you can and cannot do in a Tier 3
Area 13. Cornwall Development Company – 2020
Annual Review 14. Great Western Railway – Return to GWR 15. England Illegal Money Lending Team 16. CALC – Briefing on new Lockdown 17. Cornwall Council – Tier 5 for England
and associated Government Guidance 18. CALC
– Invitation: Wales & West Utilities Regional Stakeholder Workshops –
January 2021 19. CALC – Q&A Session on Facebook
Live 20. Office of the Police & Crime
Commissioner – Covid-19 Vaccine Text Scam Alert 21. Great Western Railway – Timetable
Update 22. CALC – Briefing – Covid in Cornwall
and Play Areas Update 23. Steve Double – New Year Update 24. CALC – SLCC Smaller Councils Meeting 25. CALC – Job Vacancies 26. Cornwall Council – Virtual Councillor
Fair – Online Event – Saturday 16th January 2021 at 10am 27. Cornwall Council – Localism Strategy
Launch 28. Cornwall Council – China Clay
Community Network Panel Meeting – Monday 8th February 2021 at 7pm
via Microsoft Teams 29. CALC – Local Elections to go ahead –
Statement by the House of Commons, Government has confirmed the current
elections in England will go ahead as planned in May 2021 30. Clerks & Councils Direct Magazine |
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24/21
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To arrange any
Sub-Committee Meetings required:- Chairman is
hoping to arrange a Sub-Committee Meeting to discuss a future skateboard
park. |
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25/21
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Any Urgent Matters the Chairman considers relevant for
this meeting:- Councillor
P. Jones reported on just down the A30 under the Tregonetha fly over there
appears to be people living in caravans.
Cornwall Councillor J. Wood reported it has been noted and followed up
by Public Health and Environmental. |
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26/21
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Date of next Meeting:- Wednesday
the 10th February 2021 at 6.30pm in the Roche Victory Hall Large
Committee Meeting Roche, Roche Victory Hall or via Microsoft Teams depending
on the Country’s status next month.
There
being no further business to discuss the meeting closed at 7.55pm |
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Signature: ………………………………………………
Chairman Date: 10th February 2021 |
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